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Chapter 1: Customizing

an Office Program

In This Chapter

 Changing around the Quick Access toolbar

 Choosing what appears on the status bar

 Choosing a new color scheme

 Changing the keyboard shortcuts in Word

 Deciding what to do about Smart Tags

his short chapter describes a handful of things you can do to customize

Office 2007 programs. Don’t be afraid to make like a software developer

and change a program to your liking. Many people are wary of retooling

Office programs, but you can always reverse the changes you make if you

don’t like them, as I explain throughout this chapter.

This chapter shows how to put your favorite button commands on the

Quick Access toolbar. Instead of fishing around for your favorite commands,

you can assemble them on the Quick Access toolbar and locate them right

away. You also discover how to change around the status bar, dress up an

Office program in a new set of clothes, designate your own keyboard short-

cuts in Word, and handle Smart Tags

, the data snippets that sometimes get

mysteriously underlined in Office files.

Customizing the Quick Access Toolbar

No matter where you go in Word, Access, Excel, or PowerPoint, you see the

Quick Access toolbar in the upper-left corner of the screen. This toolbar

offers the Save, Undo, and Repeat buttons (and sometimes other buttons

as well). However, which buttons appear on the Quick Access toolbar is

entirely up to you. You can put your favorite buttons on the toolbar and

keep them within reach. And if the Quick Access toolbar gets too big, you

can move it below the Ribbon, as shown in Figure 1-1. Adding buttons to and

removing buttons from the Quick Access toolbar is, I’m happy to report, a

piece of cake. And moving the toolbar below the Ribbon is as easy as pie.

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Seite 1 - COPYRIGHTED MATERIAL

Chapter 1: Customizing an Office ProgramIn This Chapter Changing around the Quick Access toolbar Choosing what appears on the status bar Choosing a

Seite 2

Customizing the Quick Access Toolbar654Adding buttons to the Quick Access toolbarUse one of these techniques to add buttons to the Quick Access toolba

Seite 3 - 4. Click OK

Book VIIIChapter 1Customizing anOffice ProgramCustomizing the Quick Access Toolbar655To restore the Quick Access toolbar to its original buttons, clic

Seite 4 - Customizing the Status Bar

Customizing the Status Bar656Placing the Quick Access toolbar above or below the RibbonThe Ribbon is the stretch of ground along the top of the screen

Seite 5 - Changing Color Schemes

Book VIIIChapter 1Customizing anOffice ProgramCustomizing Keyboard Shortcuts in Word657Changing Color SchemesFigure 1-5 shows three color schemes with

Seite 6 - Assigning

Customizing Keyboard Shortcuts in Word658and invent a keyboard shortcut of your own. You can also assign keyboardshortcuts to symbols, macros, fonts,

Seite 7 - Smart Tags, Smart Alecks

Book VIIIChapter 1Customizing anOffice ProgramSmart Tags, Smart Alecks659If you try to assign a shortcut that’s already assigned, the words “Currently

Seite 8

Smart Tags, Smart Alecks660You see the AutoCorrect dialog box.4. Click the Smart Tags tab.5. Deselect the Label Text with Smart Tags check box.Rather

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